The Stanley Foundation
Menu
Close
Seeking a secure peace with freedom and justice, built on global citizenship and effective global governance.
Search 

Job Announcement and Description
Operations Specialist

Download Position Announcement

Position Overview
The Stanley Foundation is looking for a dedicated, dynamic individual who has a passion for working in the field of event planning and prefers a small-business atmosphere with opportunities for international travel. This full-time position involves event-planning operations and activities for the Stanley Foundation’s various programming efforts on climate change, nuclear policy issues, and mass violence and atrocities. This position reports to the director of operations and will work with foundation staff and external collaborators to plan and organize multiple successful events. 

About the Stanley Foundation
The Stanley Foundation advances multilateral action to create fair, just, and lasting solutions to critical issues of peace and security. The foundation’s work is built on a belief that greater international cooperation will improve global governance and enhance global citizenship. The organization values its Midwestern roots and family heritage as well as its role as a nonpartisan, private operating foundation. The Stanley Foundation does not make grants but rather carries out its own programming. More about the foundation and our work can be found at  www.stanleyfoundation.org.

Key Responsibilities

  • Event-planning operations and activities.
  • Working with director of operations on special projects to identify and implement methods to streamline work processes and procedures to improve operations efficiency and effectiveness.
  • Conducting event-site research to assist staff in their decision making regarding event logistics.
  • Negotiating vendor and supplier contracts for events that cover hotels, catering, ground transportation, etc.
  • Managing domestic and international travel arrangements for participants through a travel agency or directly with participants.
  • Managing all logistics for on-site events, for example, rooming lists, catering, audiovisual needs, and ground transportation.
  • Planning and executing logistics and event support for programming activities as part of the foundation’s team, often in collaboration with external partners.
  • Working with programming staff to understand the substance and goals of their activities so as to be able to advise and assist them with event logistics.
  • Supporting programming staff in all phases of activity development and implementation, including, but not limited to, (1) verifying invitee contact information and sending invitations (with appropriate follow-up), (2) preparing draft activity budgets, (3) preparing vendor invoices and participant expenses for payment, (4) tracking event-related costs against budgets, and (5) assisting with post-event wrap-up efforts as needed.
  • Producing agendas, participant lists, event details, and other documents as needed.
  • Copyediting event materials (for example, invitation letter, participant list, conference details, schedule, response form, and agenda) and final participant lists that are published in policy dialogue briefs, in conference reports, or on our website.
  • Working with the director of operations on special projects to identify and implement methods to streamline work processes and procedures to improve operations efficiency and effectiveness.

Qualifications

  • A minimum of a two-year degree from an accredited university.
  • At least two years of experience with meeting and events planning with international experience preferred or experience in a related industry or field (hotel, travel, or hospitality).
  • A willingness to travel several times a year in the United States and abroad (up to 20 percent of time).
  • High level of planning and organizational skills with strong attention to details.
  • Proficient project management and prioritization skills; able to forecast and proactively respond to changing situations.
  • Excellent decision-making, problem-solving, and oral and written communication skills.
  • Strong relationship skills, with demonstrated ability to thrive in situations that require composure, flexibility, and in-the-moment ingenuity.
  • Experience with contract negotiations and budget/financial management.
  • Proficiency in Microsoft Word, Excel, and Outlook. Knowledge of common computer applications, including Web site, database, and information-management software. Aptitude for learning and using proprietary event-management software.
  • Willingness to occasionally work weekends and evenings.

Work status: Must be legally authorized to work in the United States.

Other information: The foundation offers competitive salary and benefits. This position is based at the foundation headquarters, located in Muscatine, Iowa, a community of 23,000 people on the Mississippi River. The area offers affordable housing and a variety of recreational opportunities. Iowa City, Iowa (population 70,000)—home of the University of Iowa and the nationally recognized University of Iowa Hospitals and Clinics—is a 45-minute drive from Muscatine. The Quad-City Area—comprising Davenport and Bettendorf, Iowa, and Moline and Rock Island, Illinois, with a combined population of over 350,000—is just a 40-to-50-minute drive from Muscatine. The foundation allows flexible work hours and telecommuting with supervisor approval.

How should you apply? Please email a letter of interest, resume, and references to jobs@stanleyfoundation.org. Please reference the operations specialist position.

Deadline for application: This position will remain open until filled.

Contact information: 
Debra Hughes
Human Resources Generalist
The Stanley Foundation
209 Iowa Avenue
Muscatine, IA 52761
Phone: 563-264-6888
Email: jobs@stanleyfoundation.org

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, creed, color, religion, sex, national origin, age, disability, veteran status, pregnancy, gender identity, sexual orientation, or other characteristic protected by law.

HIGHLIGHTS
Employment Opportunities
Director of Finance, Corporate Treasurer

The Stanley Foundation seeks an experienced director of finance and corporate treasurer. Reporting to the president, the director is accountable for the foundation’s accounting, treasury, and administrative services as well as judicious use of foundation resources. Serving as director of finance and corporate treasurer of the Stanley Foundation offers a unique opportunity to be part of a mission-driven organization devoted to increased peace and security around the world. 


12th Annual International Women Authors Series 12th Annual International Women Authors Series
Featuring Best-Selling Author Valeria Luiselli

Tuesday, October 23, 2018
5:30 - 8:00 PM
Radisson Quad City Plaza
111 E. 2nd Street, Davenport, IA
 
REGISTER TO ATTEND


59th Strategy for Peace Conference 59th Strategy for Peace Conference
The Stanley Foundation convenes its Strategy for Peace Conference annually to consider key policy challenges, drawing on the experience and knowledge of invited experts from the public and private sectors.

At the conference concurrent roundtables are focused on each of the foundation’s three current areas of programming—climate changenuclear policy, and mass violence and atrocities. This year a fourth roundtable will focus on global governance. Roundtable discussion is intended to generate group consensus recommendations for policy change and multilateral action. More.


Courier Courier
The Summer 2018 edition of Courier considers the future of multilateralism. Is it a tool for applying a nation’s collective intellect to the world’s greatest challenges? Or is it an affront to state sovereignty and an indication of political ineptitude?

Also in this issue, we explore the UN approach to sustaining peace and the Security Council’s role in climate policy; how Cape Town, South Africa is modeling climate action at the local level; and the importance of educating youth on the potential of global citizenship. Summer 2018 PDF. Subscribe for Free.


Receive Materials Receive Materials
The Stanley Foundation publishes policy briefs, analytical articles, and reports on a number of international issues. To reduce our carbon footprint and cut waste, we almost exclusively, use electronic distribution for our publications. Sign up to receive our resources via e-mail.

Investigation U. Camper Photos Investigation U. Camper Photos
We had a great group of campers attend the Investigation U. program this summer. Click here for photos. For participants only, username: IU2018.

the latest the latest
Our bimonthly newsletter is filled with resources to keep you up to date with our work at the Stanley Foundation. Each edition includes news about recent publications and stories as well as features our people and partners.

You will also find many extras, from upcoming events to multimedia resources. 

Sign up for the latest to stay engaged on key global issues.


Stanley Foundation Annual Conferences Stanley Foundation Annual Conferences
The Stanley Foundation holds two annual conferences, UN Issues and the Strategy for Peace Conference. These bring together experts from the public and private sectors to meet in a distraction-free setting and candidly exchange ideas on pressing foreign policy challenges.

Divided into roundtable talks, the cutting-edge discussions are intended to inspire group consensus and shared recommendations to push forward the debate on the foundation’s key policy areas.


The Stanley Foundation: Part of COP23 The Stanley Foundation: Part of COP23
As a part of our efforts to limit global warming to 1.5° C, the foundation put forward policy ideas to achieve a global turning point in emissions by 2020, built upon efforts to catalyze global climate action by countries and sub- and non-state actors, and worked with journalists to strengthen coverage of the UN climate negotiations.