The Stanley Foundation
Menu
Close
Seeking a secure peace with freedom and justice, built on global citizenship and effective global governance.
Search 

Job Announcement and Description
Administrative Specialist, Policy Programming Department

Download job announcement

Position Overview
The Stanley Foundation is looking for an organized, efficient, and detail-oriented administrative specialist to join its policy programming department. This full-time position provides direct administrative support to the vice president/director of policy programming strategy, and additionally supports the Policy Programming team consisting of four program officers and four program associates who are collectively responsible for conceptualizing and implementing the foundation’s policy and media programming. The foundation’s policy and media programming focuses on three global peace and security threats: climate change, nuclear weapons, and mass violence and atrocities.

The ideal candidate will have:

  • A collegial attitude and a readiness to perform a wide range of tasks.
  • The ability to work independently as well as collaboratively.
  • Tech savviness, proficiency in Microsoft Office, and adeptness at learning new software.
  • Intellectual curiosity.
  • A commitment to the foundation’s mission.

About the Stanley Foundation
The Stanley Foundation advances multilateral action to create fair, just, and lasting solutions to critical issues of peace and security. The foundation’s work is built on a belief that greater international cooperation will improve global governance and enhance global citizenship. The organization values its Midwestern roots and family heritage as well as its role as a nonpartisan, private operating foundation. The Stanley Foundation does not make grants but rather carries out its own programming.

Foundation policy programming relies heavily on policy dialogues (involving US and foreign government officials, influential scholars, journalists, and nongovernmental experts). The foundation’s work also includes policy analysis and a wide variety of communication and advocacy activities to develop and build support for specific policy initiatives. Much of our programming activity is done collaboratively. More about the foundation and our work can be found at www.stanleyfoundation.org.

Key Responsibilities

  • Administrative Projects and Tasks: Supports the vice president/director and the department by completing a variety of projects and tasks. This may include preparing itineraries, booking accommodations, and handling other travel-related preparations for team members; preparing expense reports and check requests for processing; creating, updating, and finalizing reports, memos, and correspondence; basic Web research; and other day-to-day support functions.
  • Programming Support: Supports the vice president/director and the department by assisting with tasks and processes related to policy and media programming. This may include tracking proposals for programming activity as they move through internal process, scheduling programming and other group meetings, scheduling conference calls with outside collaborators and partners, adding programming events to the calendar on the foundation’s Web site, drafting and generating reports from post-convening assessment surveys, and proofreading and offering edits to draft documents. 
  • General: A bachelor’s degree and a minimum of two years of administrative experience in a professional environment or equivalent combination of education and experience.

Qualifications

  • A bachelor’s degree and a minimum of two years of administrative experience in a professional environment or equivalent combination of education and experience.
  • Proficiency in Microsoft Office (Outlook, Word, Excel, Power Point, Office 365) and Adobe Acrobat.
  • Expert organizational and prioritization skills with demonstrated high attention to detail; proven ability to handle multiple activities and consistently meet deadlines.
  • Strong communication and interpersonal skills, with demonstrated ability to convey written and spoken information in a clear, concise, professional, and collaborative manner.
  • Experience proofreading and offering edits to material written by others.

The administrative specialist works under the direction of and reports to the vice president/director of policy programming strategy. Applicants must be legally authorized to work in the United States. The Stanley Foundation offers competitive salaries and a full benefits package.

Location
This position is based at the foundation headquarters, located in Muscatine, Iowa, a community of 23,000 people on the Mississippi River. The area offers affordable housing and a variety of recreational opportunities. Iowa City, Iowa (population 70,000)—home of the University of Iowa and the nationally recognized University of Iowa Hospitals and Clinics—is a 45-minute drive from Muscatine. The Quad-City Area—comprising Davenport and Bettendorf, Iowa, and Moline and Rock Island, Illinois, with a combined population of over 350,000—is just a 40-to-50-minute drive from Muscatine. The foundation allows flexible work hours and telecommuting for some positions with supervisor approval.

Application Directions
Please email a letter of interest, resume, and references to the attention of:

Debra Hughes
Human Resources Generalist
The Stanley Foundation
209 Iowa Avenue
Muscatine, IA 52761
Phone: 563-264-6888
Email: position@stanleyfoundation.org

Deadline for application: This position will remain open until filled.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, creed, color, religion, sex, national origin, age, disability, veteran status, pregnancy, gender identity, sexual orientation or other characteristic protected by law.

HIGHLIGHTS
Courier Courier
The weather has turned chilly, which means it’s time to sit down with the hot beverage of your choice and peruse the Fall 2017 issue of Courier from the Stanley Foundation. This issue includes a look at unarmed civilian protection, the rise of commercial satellite imagery in the monitoring of nuclear proliferation, the threat of environmental problems in Colombia and a tribute to two diplomats from the Marshall Islands. Fall 2017 PDF (1,151K) Subscribe for FREE.

the latest the latest
Our bimonthly newsletter is filled with resources to keep you up to date with our work at the Stanley Foundation. Each edition includes news about recent publications and stories as well as features our people and partners.

You will also find many extras, from upcoming events to multimedia resources. Sign up for the latest to stay engaged on key global issues.


Employment Opportunities
Administrative Specialist, Policy Programming
We are seeking an organized, efficient, and detail-oriented administrative specialist. This full-time position provides direct administrative support to the vice president/director of policy programming strategy, and the Policy Programming team who are collectively responsible for conceptualizing and implementing the foundation’s policy and media programming.

Employment Opportunities
Operations Specialist
The Stanley Foundation is looking for a dedicated, dynamic individual who has a passion for working in the field of event planning and prefers a small-business atmosphere with opportunities for international travel.

Program Associate, Media Programming
The Stanley Foundation seeks a program associate for media programming. Media programming includes workshops, story labs, trainings, briefings, forums, reporting projects, and fellowships for journalists and other media practitioners.


Stanley Foundation Annual Conferences Stanley Foundation Annual Conferences
The Stanley Foundation holds two annual conferences, UN Issues and the Strategy for Peace Conference. These bring together experts from the public and private sectors to meet in a distraction-free setting and candidly exchange ideas on pressing foreign policy challenges.

Divided into roundtable talks, the cutting-edge discussions are intended to inspire group consensus and shared recommendations to push forward the debate on the foundation’s key policy areas.


The Stanley Foundation: Part of COP23 The Stanley Foundation: Part of COP23
As a part of our efforts to limit global warming to 1.5° C, the foundation put forward policy ideas to achieve a global turning point in emissions by 2020, built upon efforts to catalyze global climate action by countries and sub- and non-state actors, and worked with journalists to strengthen coverage of the UN climate negotiations.

A Climate for Conflict: Stories from Somalia A Climate for Conflict: Stories from Somalia
The Ground Truth Project, New America, and the Stanley Foundation are hosting a Screening of “A Climate for Conflict” and discussion with the creators followed by a panel discussion on Climate Security and Societal Resilience on May 30, 2017.

Somalia today is at a crossroads between a deepening crisis and a path to stability. Photographer and filmmaker Nichole Sobecki and writer Laura Heaton spent 18 months documenting personal stories of Somalia, creating a film, photography, and reporting that vividly illustrate the human consequences and security risks of a changing climate. Read more.

Follow the conversation online with #AClimateforConflict.


Receive Materials Receive Materials
The Stanley Foundation publishes policy briefs, analytical articles, and reports on a number of international issues. To reduce our carbon footprint and cut waste, we almost exclusively, use electronic distribution for our publications. Sign up to receive our resources via e-mail.

Watch and Learn Watch and Learn
Stanley Foundation events, talks, video reports, and segments from our Now Showing event-in-a-box series can now be viewed on YouTube. To receive regular updates on our video posts, please subscribe today.